Privacy Notice (GDPR)

Charity Registration Number: 1154645

OF

The Parochial Church Council (PCC) of the Ecclesiastical Parish of St John the Baptist Little Missenden, Buckinghamshire

1. Your personal data – what is it?

Personal Data relates to a living individual who can be identified from that data. Identifiation can be by the information alone or in conjunction with any other information in the data controller’s possession or likely to come into such possession. The processing of personal data is governed by the General Data Protection Regulation (the “GDPR")

2. Who are we?

The Parochial Church Council (PCC) of the Ecclesiastical Parish of St John the Baptist Little Missenden, Buckinghamshire is the data controller (contact details below). This means it decides how your personal data is processed and for what purposes.

3. How do we process your personal data?

The PCC of the parish of Little Missenden complies with its obligations under the GDPR by keeping personal data up to date; by storing and destroying it securely; by not collecting or retaining excessive amounts of data; by protecting personal data from loss, misuse, unauthorised access and disclosure and by ensuring that appropriate technical measures are in place to protect personal data.

We use your personal data for the following purposes: -

• To enable us to carry out the mission of the church for the benefit of the community;

• To fundraise for the church

• To manage our employees and volunteers

• To maintain our own accounts and records (including the processing of Gift Aid applications)

• To inform you of news, events, services and activities within the parish and, where appropriate, outside the parish

• To share your contact details with the Diocesan office so that they can keep you informed about news in the diocese and events, activities and services that will be occurring in the diocese and in which you may be interested.

4. What is the legal basis for processing your personal data?

• Processing is a legitimate activity of the church as a not-for-profit religious body enabling us to carry out our role for those who have indicated an interest in the church and its activities or have received the services of the church in marriage, baptism or funeral

• Processing is necessary for carrying out legal obligations in relation to Gift Aid, employment, social security or social protection law or marriage law and associated legislation.

• In some cases, we may have your explicit consent to process your data

5. Sharing your personal data

Your personal data will be treated as strictly confidential and will only be shared with other members of the church in order to carry out a service to other church members or for purposes connected with the church. We will only share your data with third parties outside of the parish with your consent. We may be required to share your data for legal reasons. We will not sell your data to third parties.  

6. How long do we keep your personal data?

We keep data in accordance with the guidance set out in the guide “Keep or Bin: Care of your Parish Records” which is available from the Church of England website: https://www.churchofengland.org/more/libraries-and-archives/records-management-guides

Specifically, we retain electoral roll data while it is still current; Gift Aid declarations and associated paperwork for up to 6 years after the calendar year to which they relate; and parish registers (baptisms, marriages, funerals) permanently.

7. Your rights and your personal data

Unless subject to an exemption under the GDPR, you have the following rights with respect to your personal data:

• The right to request a copy of your personal data which the PCC of Little Missenden parish holds about you

• The right to request that the PCC of Little Missenden parish corrects any personal data if it is found to be inaccurate or out date

• The right to request your personal data is erased where it is no longer necessary for the PCC of the parish of Little Missenden to retain such data

• The right to withdraw your consent to the processing at any time

• The right to request that the data controller provide the data subject with his/her personal data and where possible, to transmit that data directly to another data controller, known as the right to data portability, where applicable. [Note: this only applies where the processing is based on consent or is necessary for the performance of a contract with the data subject and in either case the data controller processes the data by automated means.]

• The right, where there is a dispute in relation to the accuracy or processing of your personal data, to request a restriction is placed on further processing

• The right to object to the processing personal data, where applicable. [Note: this only applies where processing is based on legitimate interests (or the performance of a task in the public interest/exercise of official authority); direct marketing and processing for the purposes of scientific/historical research and statistics.]

• The right to lodge a complaint with the Information Commissioner’s Office (ICO)

8. Further processing

If we wish to use your personal data for a new purpose not covered by this Data Protection Notice then we will provide you with a new notice explaining this new use prior to commencing the processing and setting out the relevant purposes and processing conditions. Where and whenever necessary, we will seek your prior consent to the new processing.

9. Contact Details

To exercise all relevant rights, or submit queries or complaints, please, in the first instance contact the Parish Office:

Little Missenden Parish Church

Village Road

Little Missenden

Bucks

HP7 0RA

Telephone: 01494 862008

Email: office@lmchurch.org

You can contact the Information Commissioner’s Office on 0303 123 1113, or via email https://ico.org.uk/global/contact-us/email/ or at the Information Commissioner’s Office: Wycliffe House, Water Lane, Wilmslow, Cheshire SK9 5AF